Minutes of the 1st Formby Scout Group
Annual General Meeting 19 June 2015
The meeting was chaired by Nick Greenwood (Group Scout Leader).
Fiona Elliott (Chair) gave a brief welcome to the meeting and thanked the leaders for their time and commitment over the last year.
This was followed by brief presentations from each of the section leaders, outlining the activities that the members had undertaken during the year. Nick informed parents that they had been unable to find a permanent leader for the Beaver section and unless this was resolved then the section may have to close. Fiona and Jeff agreed to help out in the short term and support any new leaders that came forward. Jane Christian volunteered to take on the role (subsequently Pam Thomas also offered to lead the Section).
Jonathon Westcott (Treasurer) provided a summary of the group’s financial position. Over the year, the group had an income of around £23,000. The main sources of which were subs, tax relief, profit from Bonfire Night and sponsorship for the Hawkhirst summer camp. Once capitation fees, insurance, maintenance and the summer camp has been paid, a surplus of approx. £4,000 would remain. Running costs for next year are expected to be around £12,500. Nick proposed an increase of £3 per month to subscriptions from September 2015. This was agreed and parents were asked to modify their standing orders. There was one objection to the sibling discount, but it was agreed that this would remain in place. Nick asked parents to notify him/section leaders if they had any other fundraising ideas.
After explaining the role of the Executive Committee, Nick then called for elections for the Executive positions. Fiona Elliott (Chair), Jonathon Westcott (Treasurer) and Kath Murphy (Secretary) were reappointed as Chair and Secretary.
Nick announced that the group were planning a summer camp in summer 2016. The camp will be open to all members aged at 8 and over. It would cost in the region of £300, as leaders were unlikely to be able to raise as much money by sponsorship as they did this year. Fundraising would be done throughout the year with the aim of reducing costs for those members who participated in the fundraising activities. Other activities planned include a group camp at Linnet Clough in October and the Fire Work Display in November. A social activity for leaders during autumn was also proposed.
Mark Bennett (District Chair) then gave a short speech, thanking leaders for their work over the last year.